SA Citizens Services
Embassy of South Africa is responsible for the states of Alabama, Arkansas, District of Colombia, Florida, Georgia, Illinois, Indiana, Iowa, Kansas, Louisiana, Maryland, Michigan, Minnesota, Mississippi, Missouri, Nebraska, North Dakota and South Dakota, Ohio, Oklahoma, Texas, Virginia, Puerto Rico, Virgin Islands and Wisconsin.
IMPORTANT INFORMATION
APPLY FOR YOUR PASSPORT, FIRST ID, AND BIRTH REGISTRATION THROUGH VFS GLOBAL IN THE UNITED STATES IN ATLANTA, MIAMI, HOUSTON, CHICAGO, LOS ANGELES, AND NEW YORK. VISIT VFS GLOBAL WEBSITE FOR MORE INFORMATION.
NO MAILED-IN PASSPORT, IDENTITY DOCUMENT, AND BIRTH REGISTRATION APPLICATIONS WILL BE PROCESSED FROM 1 MARCH 2026
CLICK HERE FOR THE LINK TO CITIZENSHIP REINSTATEMENT
- NO APPOINTMENT REQUIRED! Applications and collections will only be accommodated Mon-Thurs between 09h30-12h30
- To avoid delays, you are advised to apply for your passport (first/renew) 12 months before expiry of your current passport.
- Collection of documents via prepaid envelope – Only send the envelope once the Embassy has notified you that your document is ready for collection. Envelope postage stamps not to be less than $10.00.
- Telephone enquiries: +1 (240) 937 5760 only accommodated TUES & THURS between 14h00-16h00.
- PROCESSING PERIOD FOR APPLICATIONS MINIMUM 6-8 MONTHS PERIOD. Follow up on the status through the Home Affairs contact centre hacc@dha.gov.za
- Prepaid envelope process: Purchase two (2) envelopes, 1 envelope addressed to the Embassy containing second envelope (which will be used as return to you) and note to Embassy (i.e. Note – Collection of Passport for Full Name & Surname)
- Photo specification for Passport & ID Applications
- ACCEPTABLE PAYMENT METHODS – EXACT APPLICATION FEE IN CASH OR MONEY ORDER (No card payments)
REQUIREMENTS AND APPLICATION FORMS: Use black ink to complete the forms.
NO MAILED-IN PASSPORT, IDENTITY DOCUMENT, AND BIRTH REGISTRATION APPLICATIONS WILL BE PROCESSED FROM 1 MARCH 2026
Application | Application forms not available online -These forms are available at the Embassy. |
PASSPORT APPLICATION | DHA-9 (Fingerprints form for ID and Passport application) (For 16 years and older) Requirements for first ID application |
EMERGENCY TRAVEL CERTIFICATE | DHA-24 (Birth Registration) |
DETERMINATION OF CITIZENSHIP | DHA-1663 (Death Registration) |
BIRTH CERTIFICATE | DHA-526 (Verification/supplementation/rectification of personal particulars)
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| AFFIDAVIT IN SUPPORT OF BIRTH REGISTRATION DHA-288 | DHA-1682 (Insertion of father’s particulars in the birth registration/certificate of child) |
MARRIAGE CERTIFICATE | DHA-196 (Change of Forename/s) |
EXEMPTION OF RSA CITIZENSHIP | RENUNCIATION OF RSA CITIZENSHIP |
DEATH CERTIFICATE |
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LETTER OF NO IMPEDIMENT | |
Please note:
- DHA-9 Form (fingerprints): requires two signatures, on the front of the form and on the page with fingerprints.
- Children turning 16 years applying for passport, must also submit an application for first ID book (Refer to ID application requirements).
- To avoid delays, you are advised to apply for your new passport (renew) 12 months before expiry of your current passport.
- DHA 24 (all categories of ages) and DHA-9 have a unique bar code, therefore cannot be downloaded, as an original form is required. To request forms, the following must be noted: A4 (11” x 9”) prepaid envelope size with a request note specifying the type of form to be added.
- When requesting birth registration forms, the age of the applicant (child) must specified on the request note.