SA Citizens Services

Embassy of South Africa is responsible for the states of Alabama, Arkansas, District of Colombia, Florida, Georgia, Illinois, Indiana, Iowa, Kansas, Louisiana, Maryland, Michigan, Minnesota, Mississippi, Missouri, Nebraska, North Dakota and South Dakota, Ohio, Oklahoma, Texas, Virginia, Puerto Rico, Virgin Islands and Wisconsin.

IMPORTANT INFORMATION

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  • NO APPOINTMENT REQUIRED! Applications and collections will only be accommodated Mon-Thurs between 09h30-12h30
  • To avoid delays, you are advised to apply for your passport (first/renew) 12 months before expiry of your current passport.
  • Applicants are welcome to send/collect their applications/documents using an envelope with a tracking number addressed to the Embassy.
  • Collection of documents via prepaid envelope – Only send the envelope once the Embassy has notified you that your document is ready for collection. Envelope postage stamps not to be less than $10.00.
  • MAILED APPLICATIONS: Track your envelope to confirm if it has reached the Embassy. The Embassy will ONLY contact applicants with outstanding/incomplete applications.
  • Telephone enquiries: +1 (240) 937 5760 only accommodated Mon-Thurs between 14h00-16h00. 
  • PROCESSING PERIOD FOR APPLICATIONS MINIMUM 6-8 MONTHS PERIOD.  Once the application is sent to RSA you can follow up on the status through the Home Affairs contact centre hacc@dha.gov.za
  • For passport status follow up email  frontofficepptqueries@dha.gov.za 
  • Prepaid envelope process: Purchase two (2) envelopes, 1 envelope addressed to the Embassy containing second envelope (which will be used as return to you) and note to Embassy (i.e. Note– Requesting DHA-9 fingerprint form / Note – Collection of Passport for Full Name & Surname)
  • DUAL CITIZENSHIP: SOUTH AFRICANS WHO INTEND TO TAKE UP DUAL CITIZENSHIP ARE REMINDED TO APPLY FOR RETENTION OF THEIR RSA CITIZENSHIP PRIOR TO TAKING UP US CITIZENSHIP
  • Photo specification for Passport & ID Applications
  • ACCEPTABLE PAYMENT METHODS – EXACT APPLICATION FEE IN CASH OR MONEY ORDER

REQUIREMENTS AND APPLICATION FORMS 

Use black ink to complete the forms.

Application
forms and requirements available online: 

Application forms not available online -These forms are to be requested via prepaid envelope.

PASSPORT APPLICATION

Requirements Child Passport

Requirements Adult Passport

Form

Sample (Child)

Sample (Adult)

Report of lost travel document form

DHA-9 (Fingerprints form for ID and Passport application)

Requirements for first ID application

Requirements for re-issue ID application

Sample 

EMERGENCY TRAVEL CERTIFICATE

Requirements  

Fingerprint form for ETC purpose only!

DHA-24 (Birth Registration)

Requirements for Birth registration 

Requirements for Child 15 years and older

Sample

DETERMINATION OF CITIZENSHIP

DHA – 529 Form

Sample

DHA-1663 (Death Registration)

Requirements for Death Registration

BIRTH CERTIFICATE

Requirements

DHA – 154 form

Sample

DHA-526 (Verification/supplementation/rectification of personal particulars)

AFFIDAVIT IN SUPPORT OF BIRTH REGISTRATION
DHA-288
Sample

DHA-1682 (Insertion of father’s particulars in the birth registration/certificate of child)

MARRIAGE CERTIFICATE
Requirements for certificate

Requirements for registration
DHA-130 form

Sample

DHA-196 (Change of Forename/s)

EXEMPTION OF RSA CITIZENSHIP
Requirements
Form

sample

 

RETENTION OF RSA CITIZENSHIP
Requirements

Form

Sample

Affidavit 

 

RENUNCIATION OF RSA CITIZENSHIP
Requirements
Form
 

DEATH CERTIFICATE

Requirements 

Form

 

Please note:

  • DHA-9 Form (fingerprints): requires two signatures, on the front of the form and on the page with fingerprints.
  • Children turning 16 years applying for passport, must also submit an application for first ID book (Refer to ID application requirements).
  •  To avoid delays, you are advised to apply for your new passport (renew) 12 months before expiry of your current passport.
  • South Africans must enter and depart South Africa with their valid South African passports only. A South African citizen entering South Africa with a foreign passport will be subjected to a fine or imprisonment (in terms of South African Citizenship Act, 1995).
  • DHA 24 (all categories of ages) and DHA-9 have a unique bar code, therefore cannot be downloaded, as an original form is required. To request forms, the following must be noted: A4 (11” x 9”) prepaid envelope size with a request note specifying the type of form to be added.
  • When requesting birth registration forms, the age of the applicant (child) must specified on the request note.
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